Power Pitch Sessions
Congratulations on the acceptance of your abstract for an Oral Presentation during the new Power Pitch Sessions. For your presentation, you will need to provide TWO presentations: one oral presentation during the Power Pitch Sessions and one poster presentation of the same abstract during the regular Poster Sessions.
The Power Pitch Sessions were designed to allow attendees to rapidly overview a significant number of abstracts in a concentrated fashion. Authors will present their abstracts in 3-minute slots, highlighting only the more objective details. Immediately after the session, questions and more in-depth discussions will take place directly with the presenters during traditional poster presentations.
Oral Presentation
Each 75-minute Session will accommodate 20 oral presentations. Each presenter will be given 2.5 minutes to present his abstract. The moderators will announce the title and first author of the presentation and the presenter should start immediately after that. At 2 minutes, an audible sign will beep to inform that the presenter has 30 seconds left after which a full stop notification will occur. Presentations will be grouped in four blocks and five presenters will be at the podium for each group for a quick change of presenters after each talk. After all five presentations have been made, a new block of five will be called to the podium. No questions will be answered following each presentation, with all discussions taking place during the following Poster Session.
For this oral presentation, it is fundamental that the presenters keep within the allotted 2.5-minute slot for the talk. You should present only the essence of your work with highlights to the more important features of the methods and results. A maximum of four slides should be used, typically including Title/ Methods/ Results / Conclusions. A conflict-of-interest slide should not be presented as this information should be contained in the accompanying poster. A full description of the details of your abstract should be included in the poster presentation when interested colleagues will be able to discuss them directly with you.
Because of the strict timing nature of this presentation, it is essential that presenters practice their talks thoroughly in order to ensure that you don’t run over time.
Some important points on your slides/presentation:
1. If you find it helps, rehearse your presentation to a smaller group in your institution to improve your performance.
2. Perform your talk with flow but avoid giving the entire talk memorized as it may sound monotonous and dull. Speak clearly and concisely and be coherent without rambling. Do not read directly from the slides at all times. Be enthusiastic!
3. Deliver a clear and substantive underlying take-home message from your work.
4. Arrive early and check your room previous to your presentation so you know your surroundings in advance.
5. Common mistakes in preparing the slides involve too much information in the same page (various fonts, too many colors, whole sentences and tiny letters on tables). Always simplify your slides keeping the useful tip of 5 to 7 lines per slide maximum (usually one or two lines will do). A sans serif font (Helvetica, Arial or Verdana) is usually better than a serif font (like Times). Font sizes > 20 are usually necessary for clarity.
6. Graphs are usually preferred over tables or words for statistical data in presentations, especially in this very short presentation.
Poster Presentation
Besides the oral presentation with slides during the Power Pitch Session, you will also have to prepare a second presentation for the Poster Sessions for the same abstract. The contents of both presentations do not have to be the same, as during the poster presentation much more content and detail can be explored. Your poster session should take place immediately after your Power Pitch Session so that interested people in the audience can have opportunity to discuss the results you presented orally in more depth during the 1-hour session. During this session you are requested to stay at your designated poster area for these discussions but a formal presentation is not necessary.
In order to provide an interactive participation, some details are important to remember when preparing your poster:
1. Posters should be in place for display by 1:00 pm EST on Thursday, February 2, 2017. A poster may contain text, graphs, photographs, diagrams, etc., which can be affixed to a board measuring 70 inches in height x 40 inches in width (portrait orientation). The poster format is portrait (or vertical) rather than landscape (horizontal). Please note that no audiovisual or power outlets are available for poster presentations.
2. Provide the full title of your abstract (at least 2 inches/5 cm high – it might be the only thing an attendee will read at first) as well as a list of all authors and affiliations. Use this information as a headline for your work.
3. Text should include the elements used during your submission (Background, Hypothesis, Results and Conclusions) in an expanded form and in more depth.
4. Provide a clear take-home message which highlights the main findings of your poster and identify that message in the poster in warm color. That point should be read at eye level.
5. Your poster should be readable at a distance of 5 feet / 1.5 meters – for that a suggested font size no smaller than 24 should be used in bold style. Use color wisely to provide contrast for each section of your poster. Try to avoid big tables as they generally are hard to read from a distance and present as much data in graphs as possible. Make the flow of your poster logical. Try to keep a limit of 300-800 words.
6. Include a sentence of potential conflicts-of-interest in the poster.
7. Remember that hundreds of posters and presentations will be available to attendees. Highlight in your poster what is the question asked and how you answered it so you can attract people passing by.
8. For more information on rules for a good poster, please check Erren TC et al. PLoS Comput Biol 2007;3:e102, visit here.
The Power Pitch Sessions were designed to allow attendees to rapidly overview a significant number of abstracts in a concentrated fashion. Authors will present their abstracts in 3-minute slots, highlighting only the more objective details. Immediately after the session, questions and more in-depth discussions will take place directly with the presenters during traditional poster presentations.
Oral Presentation
Each 75-minute Session will accommodate 20 oral presentations. Each presenter will be given 2.5 minutes to present his abstract. The moderators will announce the title and first author of the presentation and the presenter should start immediately after that. At 2 minutes, an audible sign will beep to inform that the presenter has 30 seconds left after which a full stop notification will occur. Presentations will be grouped in four blocks and five presenters will be at the podium for each group for a quick change of presenters after each talk. After all five presentations have been made, a new block of five will be called to the podium. No questions will be answered following each presentation, with all discussions taking place during the following Poster Session.
For this oral presentation, it is fundamental that the presenters keep within the allotted 2.5-minute slot for the talk. You should present only the essence of your work with highlights to the more important features of the methods and results. A maximum of four slides should be used, typically including Title/ Methods/ Results / Conclusions. A conflict-of-interest slide should not be presented as this information should be contained in the accompanying poster. A full description of the details of your abstract should be included in the poster presentation when interested colleagues will be able to discuss them directly with you.
Because of the strict timing nature of this presentation, it is essential that presenters practice their talks thoroughly in order to ensure that you don’t run over time.
Some important points on your slides/presentation:
1. If you find it helps, rehearse your presentation to a smaller group in your institution to improve your performance.
2. Perform your talk with flow but avoid giving the entire talk memorized as it may sound monotonous and dull. Speak clearly and concisely and be coherent without rambling. Do not read directly from the slides at all times. Be enthusiastic!
3. Deliver a clear and substantive underlying take-home message from your work.
4. Arrive early and check your room previous to your presentation so you know your surroundings in advance.
5. Common mistakes in preparing the slides involve too much information in the same page (various fonts, too many colors, whole sentences and tiny letters on tables). Always simplify your slides keeping the useful tip of 5 to 7 lines per slide maximum (usually one or two lines will do). A sans serif font (Helvetica, Arial or Verdana) is usually better than a serif font (like Times). Font sizes > 20 are usually necessary for clarity.
6. Graphs are usually preferred over tables or words for statistical data in presentations, especially in this very short presentation.
Poster Presentation
Besides the oral presentation with slides during the Power Pitch Session, you will also have to prepare a second presentation for the Poster Sessions for the same abstract. The contents of both presentations do not have to be the same, as during the poster presentation much more content and detail can be explored. Your poster session should take place immediately after your Power Pitch Session so that interested people in the audience can have opportunity to discuss the results you presented orally in more depth during the 1-hour session. During this session you are requested to stay at your designated poster area for these discussions but a formal presentation is not necessary.
In order to provide an interactive participation, some details are important to remember when preparing your poster:
1. Posters should be in place for display by 1:00 pm EST on Thursday, February 2, 2017. A poster may contain text, graphs, photographs, diagrams, etc., which can be affixed to a board measuring 70 inches in height x 40 inches in width (portrait orientation). The poster format is portrait (or vertical) rather than landscape (horizontal). Please note that no audiovisual or power outlets are available for poster presentations.
2. Provide the full title of your abstract (at least 2 inches/5 cm high – it might be the only thing an attendee will read at first) as well as a list of all authors and affiliations. Use this information as a headline for your work.
3. Text should include the elements used during your submission (Background, Hypothesis, Results and Conclusions) in an expanded form and in more depth.
4. Provide a clear take-home message which highlights the main findings of your poster and identify that message in the poster in warm color. That point should be read at eye level.
5. Your poster should be readable at a distance of 5 feet / 1.5 meters – for that a suggested font size no smaller than 24 should be used in bold style. Use color wisely to provide contrast for each section of your poster. Try to avoid big tables as they generally are hard to read from a distance and present as much data in graphs as possible. Make the flow of your poster logical. Try to keep a limit of 300-800 words.
6. Include a sentence of potential conflicts-of-interest in the poster.
7. Remember that hundreds of posters and presentations will be available to attendees. Highlight in your poster what is the question asked and how you answered it so you can attract people passing by.
8. For more information on rules for a good poster, please check Erren TC et al. PLoS Comput Biol 2007;3:e102, visit here.